Legal & Transparency
How we collect, use, and protect your personal information
Last updated: 20 May 2026
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Questions about your data? Email yolane@grovesfoundation.co.za and we will respond within 10 business days.
The responsible party for your personal information is:
The Grové Schoombee Foundation NPC
NPC Registration: 2022/359139/08
PBO Number: 930076658
Pretoria, South Africa
Email: yolane@grovesfoundation.co.za
Daybreak House for Vulnerable Babies operates under the Foundation and does not hold independent legal status. All references to "we", "us", or "our" in this policy refer to the Foundation acting on behalf of Daybreak House.
We only collect information necessary for the purposes described below.
| Data | How it is collected |
|---|---|
| Name and email address | Online donation form (Charitable Pro) or EFT reference |
| Payment information | Processed by PayFast — we do not store card details |
| Donation amount and frequency | Recorded in Charitable Pro on our website database |
| Organisation name (if applicable) | Provided voluntarily for corporate tax certificates |
| Data | How it is collected |
|---|---|
| Full name, contact number, email address | Volunteer application form |
| South African ID number | Application form — required for screening |
| Occupation and employer details | Application form |
| Emergency contact details | Application form |
| Health declaration (relevant conditions only) | Indemnity form |
| Shift booking dates and times | Volunteer scheduling system (Amelia) |
| Physical address of Daybreak House | Released only after application approval |
We use your personal information only for legitimate purposes directly related to the work of Daybreak House and the Grové Schoombee Foundation. We will never sell, rent, or trade your information to third parties.
| Category | Retention period |
|---|---|
| Donor records (including Section 18A certificates) | 5 years from date of donation (SARS requirement) |
| Volunteer application and indemnity forms | Duration of active volunteering, plus 3 years |
| Volunteer shift records | 3 years from last shift |
| Contact form enquiries | 12 months from date of submission |
| Website analytics data | 26 months (anonymised, aggregated) |
When data is no longer required, it is securely deleted or anonymised.
We take the following measures to protect the children in our care:
The Protection of Personal Information Act 4 of 2013 (POPIA) gives you the following rights:
You may request a copy of the personal information we hold about you.
You may ask us to correct or update inaccurate information.
You may request deletion of your information, subject to legal retention obligations.
You may object to processing of your information for marketing purposes.
Where processing is based on consent, you may withdraw it at any time.
You may lodge a complaint with the Information Regulator of South Africa.
To exercise any of these rights, email yolane@grovesfoundation.co.za. We will respond within 10 business days.
We take reasonable technical and organisational measures to protect your personal information, including:
In the event of a data breach that may affect your rights, we will notify you and the Information Regulator as required by POPIA.
We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. When we do, we will update the "Last updated" date at the top of this page.
We encourage you to review this page periodically. Continued use of our website after changes are posted constitutes acceptance of the revised policy.
If you have any questions or requests regarding this Privacy Policy, please contact us:
Daybreak House for Vulnerable Babies
c/o The Grové Schoombee Foundation NPC
Email: yolane@grovesfoundation.co.za
We will acknowledge within 3 business days and respond fully within 10 business days.
We are happy to help. Reach out and we will respond within 10 business days.
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